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Document Controls Specialist

Why Choose HNTB?For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions. At HNTB, we're encouraged to go beyond discovering mere solutions that will impact our very landscape. We are encouraged to ask, "What if?" Our HNTB family fosters an inventive and resourceful commitment to finding unique answers to complex problems. We believe that the act of wondering sparks creativity. We will work to foster your creativity, career and personal growth. Come join HNTB and unleash your spark of imagination. For you, "together" can mean the chance to put together an exciting career. At HNTB "together" also means collaborating across geographies and disciplines within the firm. And "together" means that we are partners with our clients. Our goals are linked, and their success is our success. "Together" means that we are engaged in the communities we serve €” we live there €” and are committed to their growth and development.Overview/Job Specific Marketing Statement
The time is right to join HNTB Corporation! HNTB is currently seeking a Document Controls Specialist in our Boston or Chelmsford, MA office locations.
Job Summary
Under close supervision, performs routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.
Essential Responsibility
Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.
Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.
Maintains the electronic project record files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
Administers document processes and systems to ensure control and availability of documentation to site personnel.
Reviews new and revised documentation for suitability and conformance to HNTB standards including record retention.
Performs and/or supports regular audits of document control processes and procedures.
Assists in providing training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.
Performs other duties as assigned.
Preferred Responsibility ..Basic Qualification High School Diploma/GED or equivalent 1 year document control/document management functions experiencePreferred Qualification/Skills- Associate's degree - 3 years document control/document management functions experience - Architecture / Engineering / Construction experience strongly preferred LI-ASGeneral Work Conditions Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions. Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use.
HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran. The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.
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